To: Deans, Directors, and Department Heads

Eileen Goldgeier
Vice Chancellor & General Counsel

Subject: NCSU Specific Record Retention Schedule
Date: September 11, 2017

Effective September 1, 2017, the Department of Natural and Cultural Resources (DNCR) has approved an updated version of the University Records Retention and Disposition Schedule (“the Schedule”). The Schedule has been tailored to the specific needs of NC State units and supersedes all previous records retention and disposition schedules, including the University of North Carolina – General Records Retention and Disposition Schedule (June 2003) and those that have been created for individual campus units. Records, regardless of medium, can only be disposed of or destroyed in accordance with the Schedule. For unique records not listed in the Schedule, permission must be granted by DNCR, the University’s Records Officer or the University Archivist.

The Office of General Counsel and University Archivist would like to thank the over 80 campus custodians of records who assisted in the review and revisions to the Schedule. Having a useable and common sense approach to records retention and disposition enhances the university’s compliance efforts. The Schedule has condensed many retention periods, as well as created a uniform approach to the retention of records that relate to the same subject matter.

For access to the Schedule and additional information please visit:

Please contact the University Records Officer ( or 919-515-1690) or University Archivist ( or 919-513-3673) if you have any questions.

An informational session to review or learn what constitutes a public record and the details of the Schedule is being planned. More details on location and date/time will be forthcoming. If you would like to have a records workshop brought to your college or division, please contact Aubry Dix, University Records Officer.


Cc:      Chancellor’s Cabinet

3D Memo Information

Subject NCSU Specific Record Retention Schedule

Eileen Goldgeier
Vice Chancellor & General Counsel

Fiscal Year
Effective Date September 11, 2017
Category Governance and Administration